Satisfactory Academic Progress

  •  SATISFACTORY ACADEMIC PROGRESS (SAP) POLICY   

    Revised 10/24/14

     

      CONVENTIONAL SAP 

    Minimum Standards 

    Students who are receiving federal student financial aid are required to maintain satisfactory academic progress (SAP) in their program of study. To maintain SAP students must meet all three of the following standards:

     

    1. Qualitative:  Maintain a cumulative grade point average (GPA) as follows:

     

    Total Credits Attempted                      Minimum Cumulative GPA

                   1 to 18                                                       1.50

                   19 to 31                                                     1.75

                   32 to 44                                                     1.85

                   45  or above                                              2.00

     

    2. Quantitative:  Complete two-thirds (67 %) of all cumulative attempted credits with grades of  A, B, C, D or P.  

     

    NOTE:  Attempted credits include credits for withdrawn, repeated, transfer, audited, failed, incomplete courses, developmental, and all courses taken at PGCC regardless of year taken.

     

    3. Complete their program of study within the Maximum timeframe (150% of the published length of program).    

     

    For Example:  if your program of study requires 60 credits in order to earn your degree, your maximum time frame is 90 attempted credits.

     

    Evaluation

    Students with a Conventional SAP status will be evaluated annually at the conclusion of the spring semester with the exception of the Police Academy.

     

    Other Standards

    1. Financial aid can only be received for a maximum of one year of developmental courses, (30 credit hours.)      

    2. Developmental course grades are considered in calculating students’ cumulative GPA’s only if credits are received. 

    3. ESL credit courses are considered in determining students’ cumulative GPA, completion rate and program completion percentage.                                             

    4. Police Academy financial aid recipients must maintain continuous enrollment in each term to remain eligible for financial aid.  Continued eligibility will be based on the number of clock hours completed.

     

     ACADEMIC PLAN SAP

    Minimum Standards

    Students who are receiving federal student financial aid under an Academic Plan are required to maintain satisfactory academic progress (SAP) according to the following quantitative and qualitative standards: 

    1. Quantitative:  Complete 100% of all semester credits attempted (Not withdraw from class)

    2.  Qualitative:  Attain a semester GPA as follows:  

      Total Semester Credits Attempted       Minimum Semester GPA

                        1 – 12                                                   2.00

    Evaluation

    Students with an Academic Plan SAP status will be evaluated at the end of each semester.

     

     Note:   Academic Plans are not accepted or approved for summer or intersession except for extenuating circumstances.     

     

    Students may submit an Academic Plan Appeal beginning June 1st for the Fall semester.  All appeals must be received by the deadline date of July 1st.  Students who failed to meet the deadline, or who were not enrolled in the fall semester may submit the Academic Plan Appeal Request Form for the spring semester ONLY.  The deadline date for submission is January 10th.

     

    Appeal Process

    Students must meet with an academic advisor to complete an Academic Plan. The completed Academic Plan, along with a typed appeal is to be submitted to the Financial Aid Appeals Committee. The appeal must include a detailed explanation of the circumstances which led to the poor academic performance or additional time needed to complete your degree. Please be sure the student ID number is clearly written on all correspondence submitted. It is recommended that students appealing suspension carefully review their academic transcript to ensure that the overall performance is explained in the written appeal. All appeals must include:

    1. A copy of the Conventional SAP evaluation 

    2. The Academic Appeal Request Form

    3.  A typed explanation of why you failed to meet SAP and what in your circumstances has changed that will allow you to improve during the Academic Plan.

    4.  A signed EduPlan (Academic Plan)

    Once the Academic Appeal Request Form and all the required documentation (listed above) are submitted to the Financial Aid Office, the appeal process begins.  

    Additional information may be requested during the appeal process. Students have 14 business days from the date of the additional information request to provide the requested information. Failure to provide requested information may result in a denial of the appeal.  

     

    Approved Appeal

     Students whose appeals are successful will be placed on an Academic Plan for two (2) semesters.  .  

    The Office of Financial Aid will monitor progress at the end of each term.  Students must alert the academic advisor if he or she feels that they cannot meet the terms of the academic plan as outlined.

     

    Financial Aid Suspension

    Students whose appeals are denied will remain on financial aid suspension. Students who are on financial aid suspension are not eligible to receive federal student financial aid, however are allowed to continue attending PGCC at their own expense.

     

    Reestablishing Eligibility

    Reinstatement of aid eligibility after a financial aid suspension is not automatic when students improve their GPA or completion rate. However, students who improve to the point of meeting Conventional SAP at any point before the stated end of their academic plan will again be eligible.