Today, Notary Publics are on the front line of defense against
fraud. Notaries act as “trust agents” to affirmation and acknowledge the authentication of the many
documents required for commercial and/or personal use before they can be used
or officially recorded for any legal effect. Consequently, it is imperative
that Notaries Public be solidly grounded in the education needed to understand
their role, perform both basic and challenging notarial duties, and willingly
learn new skills and certifications in preparation for new opportunities.
According to the American Society of
Notaries, The "golden rule" of every notarial act -- whether it is paper-based or electronic -- is the physical presence of both the signer and the notary. A notary’s ability to fully evaluate the signer’s
identification, develop a basic understanding of the transaction itself, and ascertain the signer's free will in doing so would be diminished by any condition other than the physical presence of the two parties.
A Notary Public is a government appointee and public servant
who serves as an impartial witness in taking acknowledgments, administering
oaths and affirmations, and performing other acts authorized by state law. The
overwhelming majority of the 4.4 million notaries in the US become notaries as
part of their job duties or as a value-added skill on their resume. Many others
choose to become notaries so they can have their own mobile notary or notary
signing agent business. These individuals are independent contractors and earn
money by handling mortgage signings, notarizing trust documents and performing
many other tasks.
Maryland, Notaries are appointed for renewable four year terms by the Governor. The Secretary of State maintains
and regulates their appointments. Applicants
must be at least 18 years of age, live or work in the State of Maryland,
and known be of good character, integrity, and abilities.
GEN-307. Notary Public Procedures. For both prospective and present notaries, this course will
demonstrate how to prevent fraud when documents
are notarized properly and legally. Topics will also include how to properly
identify clients, keep adequate records of notarial acts, and charge proper
fees. Instructors: Elaine Wright and Frederick Harris.
GEN-339. Applied Notary Practices and Procedures. This course reviews notary practices and procedures for performing
proper notarizations. Students will have an opportunity to sharpen their
notarial knowledge through exercises in completing notarial certificates,
administering verbal declarations, documenting journal entries, and spotting
fake ids. Recommended: GEN-307. Instructor: Elaine Wright and Frederick Harris.
GEN-363. Advanced Notarial Procedures. This course provides Notaries Public with advanced notarial
procedures for handling challenging situations with confidence and ease. Learn
to perform all notarial requests properly and accurately and how to respond to
Apostille and Medallion Signature requests. GEN-339 recommended. Instructor:
Elaine Wright Harris.
GEN-365. Annual Notary Day. For all Notaries, Notary Signing Agents, TIPICs, and guests: You
don't want to miss our sixth annual Notary Public Day for Maryland, Virginia
and Washington DC! Attendance is FREE!
Highlights of the 2017 National Notary Association Conference in Dallas, Texas,
will be shared. You will hear from Maryland Secretary of State Notary Division
Administrator, Michael P. Schlein, and other industry leaders. Workshops by
expert presenters include Notarizing in the Health Care Industry, Identity
Theft Protection, The Electronic Journal, Notary Public Procedures (MD, DC,
VA), The 21st Century Notary, Signing Agent Techniques, Electronic
Notarization, and Becoming a Notary in MD, DC, & VA. Coordinator: Elaine
GEN-345. Marketing Your
Notarial Services. Explore different marketing techniques to promote your notarial
business. With the variety of notarial opportunities available, all notaries,
notary signing agents, and licensed Maryland title insurance producers can
increase their businesses by using variable techniques to capture their
markets. Instructor: Elaine Wright. Not offered in FALL, 2017.
Century Notary. Run your
home-based business like a big company using multiple smart devices, i.e. smart
phone, tablets, and computers. Learn about Information Technology (IT)
applications that utilize smart phones, cloud-based software that protects
Non-public Personal Information (NPI) and how to synchronize data files and
pictures across multiple devices.
Instructor: Donnell Smith
Refresher for Notaries. This course is designed to refresh the skills for all Notary
Publics -- seasoned or novice – who perform only a few or many notarizations
per month. Topics are geared to improving notary consistency and accuracy and
include responding to improper requests, recording journal entries, charging
the proper fees, executing the 3 most common notarizations, and understanding
the Apostille process for notarizing documents going out of the country.
Instructor: Elaine Wright Harris online using Blackboard (10 days/24-hour
GEN-370. Guarantor of Trust: Safeguarding
Information. Notaries Public are entrusted with the
responsibility to safeguard their client’s Non-Public Personal Information
(NPPI) to which they have access or in their possession. This course teaches
Notaries Public to assess and determine potential risks to NPPI and effective
measures to mitigate or eliminate the possibility of fraud or identity theft.
Information provided will enable Notaries to develop and implement a plan to
protect their client’s NPPI. Instructor: Wanda Moore.
How to Register:
- Click here to see the latest Continuing Education Schedule of Classes.
- See the Index for the course(s) you are interested in.
- Note the class schedule, dates, times and cost.
- Follow the registration directions on the inside front cover of the schedule.