Today, Notaries Public are on the front line of defense against
fraud. Notaries act as “trust agents” to affirmation and acknowledge the
authentication of the many documents required for commercial and/or personal
use before they can be used or officially recorded for any legal effect.
Consequently, it is imperative that Notaries Public be solidly grounded in the
education needed to understand their role, perform both basic and challenging
notarial duties, and willingly learn new skills and certifications in preparation
for new opportunities.
According to the American Society of Notaries, The "golden
rule" of every notarial act (whether it is paper-based or electronic) is the physical presence of both the signer and the notary. A notary’s ability
to fully evaluate the signer’s identification, develop a basic understanding of
the transaction itself, and ascertain the signer's free will in doing so would
be diminished by any condition other than the physical presence of the two
A Notary Public is a government
appointee and public servant who serves as an impartial witness in taking
acknowledgments, administering oaths and affirmations, and performing other
acts authorized by state law. The overwhelming majority of the 4.4 million
notaries in the US become notaries as part of their job duties or as a
value-added skill on their resume. Many others choose to become notaries so
they can have their own mobile notary or notary signing agent business. These
individuals are independent contractors and earn money by handling mortgage
signings, notarizing trust documents and performing many other tasks.
In Maryland, Notaries are appointed for renewable four year terms
by the Governor. The Secretary of State maintains and regulates their
appointments. Applicants must be at least 18 years of age, live or work in the
State of Maryland, and known be of good character, integrity, and abilities.
GEN-307. Notary Public Procedures. For both prospective and present notaries, this course will demonstrate how to
prevent fraud when documents are notarized properly and legally. Topics will
also include how to properly identify clients, keep adequate records of
notarial acts, and charge proper fees.Classroom delivery, 1 session, 6 hours.
GEN-339. Applied Notary
Practices and Procedures. This course reviews
notary practices and procedures for performing proper notarizations. Students
will have an opportunity to sharpen their notarial knowledge through exercises
in completing notarial certificates, administering verbal declarations, documenting
journal entries, and spotting fake ids. GEN-307 recommended. Classroom delivery, 1 session, 6 hours.
GEN-363. Advanced Notarial Procedures. This course provides
Notaries Public with advanced notarial procedures for handling challenging
situations with confidence and ease. Learn to perform all notarial requests
properly and accurately and how to respond to Apostille and Medallion Signature
requests. GEN-339 recommended. Classroom
delivery, 1 session, 6 hours.
GEN-517. Notary Enrichment Day. As each year
begins, Notary professionals should look back and analyze the year -- how their
businesses have grown and been enhanced, what works, what doesn’t. More
importantly, they should plan steps that can be taken now to ensure continuing
growth! In this open forum, Elaine Wright-Harris shares and discusses
notarization tips, software applications, and best practices in evolving
businesses – including working smarter through improved time management. Classroom delivery, 1 session, 4 hours (FREE).
GEN-365. Annual Notary Public Day. Calling All Notaries
Public Professionals! This day is set aside each year to recognize Notaries
Public for their service and contribution to national and international
commerce. It is filled with teaching, discussion and special events by top
industry executives and experts in the profession – often including officials
from the Department of the Secretary of State. Workshop highlights from 2017
include: Building Business by Understanding Taxes, Embracing the Future:
E-Notarization, Income Opportunities for Notaries, and 15 more! Hosted by Elaine Wright Harris. Lecture with classroom breakout sessions, 8 hours
GEN-345. Marketing Your Notarial Services. Explore different marketing techniques
to promote your notarial business. With the variety of notarial opportunities
available, all notaries, notary signing agents, and licensed Maryland title
insurance producers can increase their businesses by using variable techniques
to capture their markets. Classroom
delivery, 1 session, 3 hours.
Design for Notaries Public. To successfully grow a notary business in today’s market, a web
presence on the Internet is a necessary extension to marketing your
notarial services. Fast, secure, reliable hosting can make a significant impact
on your bottom line! This course, designed specifically for Notaries Public,
will introduce you to a website builder application that’s both easy and
reliable. Traditional marking is fine, but a website will vastly expand
your market outreach lightning-fast while adding credibility to your
notary profession. Offered in a computer-lab, but feel free to bring your
own laptop. Classroom delivery, 1 session, 3
GEN-375. Web Development for Notaries
Public. This hands-on course takes
Notaries Public step-by-step through a website builder application to create
your own web page. No technical expertise or coding skills are required. Simply
select the web design, add text, drag and drop images; and you’re ready to
launch your own website that will make a lasting impression on customers.
Marketing your notarial services suddenly becomes faster, easier, and more
professional for as little as $10 a month. Prerequisite GEN-374.
Offered in a computer-lab, but feel free to bring your own laptop. Classroom delivery, 1 session, 3
GEN-369. 21st Century Notary: Information
Technology for the Mobile Notary. Run your home-based business like a
big company using multiple smart devices, i.e. smart phone, tablets, and
computers. Learn about Information Technology (IT) applications that utilize
smart phones, cloud-based software that protects Non-public Personal
Information (NPI) and how to synchronize data files and pictures across
multiple devices. Classroom
delivery, 1 session, 3 hours.
GEN-371. Notaries Public Protect Information (NPPI). Notaries Public can avoid potential
penalties by protecting their client's Non-Public Personal Information (NPPI).
Penalties may include commission suspension, fines, or criminal charges. Learn
how to assess risks and determine preventative measures. Develop a plan to
protect NPPI and effectively execute notarial duties in accordance with legal
and professional requirements and standards. Classroom delivery, 1 session, 3 hours.
GEN-372. Electronic Journaling Simplified. Today's technology now provides
"electronic" journaling through the app, NotaryAct, which runs on
computers and most smart devices. NotaryAct affords Notaries Public with legal
protection while safeguarding the public's trust that important documents are
executed properly. Notarizations are performed in a legally compliant and
secure manner by quickly capturing critical evidence of each transaction.
NotaryAct is affordable. It includes features of the paper journal, while
providing expanded and quicker data entry and retrieval. Classroom delivery, 1 session, 3 hours.